Table 7: Tenant responsibilities under the Environmental Management Plan (EMP)

Faults

Monitor faults for likely issues that impact on environmental performance.

Ensure that fault reports are reviewed, and faults actioned that effect environmental performance.

Report lighting faults promptly.

Monitor tenant fault report for heating, ventilation and air-conditioning HVAC (e.g. air temperature issues).

Tenant fault reports

Maintenance reports

Building owner fault reports

Quarterly or as required

Staff levels

Establish an acceptable range.

Monitor staffing levels within the acceptable range.

Note: the number of employees has a direct impact on energy use.

Commencement of lease within first three months

As required

As required

Fit-out changes

Consider the impact of fit-out changes on environmental performance.

Note any impact on comfort levels as well.

Includes partitions.

Note the impact on HVAC.

Building owner’s approval is required for any hard fit-out changes.

Refer to fit-out design brief

Mechanical engineer report

Approve plans by building owner

As required

As required

As required

Equipment

Consider the impact of equipment numbers (e.g. computers, fridges).

Give preference to energy-efficient equipment with energy-saving modes.

Liaise with information technology administrator to ensure stand-by function and/or energy saving is enabled.

Monitor information technology updates.

Consider and review the impact of requests for bar fridges, drinks-vending machines, etc on energy performance.

Note: the number of computers and appliances has a direct impact on energy use.

Liaise with IT administrator

As required and when purchasing

Lighting

Ensure that lighting system controls are functioning as designed.

Review operating times.

Are out-of-hours operations, including automatic switching overrides and sensor controls, working?

Check commissioning report

Maintenance reports/ staff feedback

Maintenance reports

Review fault reports

Commencement of lease/before default period expires

Quarterly

Quarterly

As required

Controls

Do not adjust unless labelled as okay to adjust. Submit request to facilities manager.

Non-authorised equipment

Unauthorised use of radiators, toasters, fans and other non-authorised appliances.

Inspect regularly

Check 30-minute electricity data

Annually

Quarterly

Vents

Do not obstruct vents.

Building inspection reports

Maintenance reports

Annually

Quarterly

Water

Implement water conservation strategies.

Water reduction strategies

Within six months of occupancy

Workplace travel

Implement a tenant workplace travel plan. Integrate with other tenants.

Land Transport New Zealand Workplace Travel Plan Co-ordinator’s Guide

Within six months of occupancy

Waste

Implement waste minimisation strategies.

Specific waste reduction strategies

Within six months of occupancy